Administrative Arrangements Office Structure
MARGINALIZED INCLUSION NETWORK is administered on three levels:
- The Headquarters (Main Office) works in conjunction with the Regional Hub / Office in the development of long and short-term policies and is responsible for administrating and representing the organization at a coordination meeting held at the National level.
The office constitutes departmental focal points that can be drawn from the regional and even site-level office (however the department heads can also be independently stationed at the national level or engaged in advisory roles based on need). Main Office dispatches a monitoring team to visit the project site and consult directly with community representatives.
- The Regional Hubs /Offices support several District Offices, and they are jointly responsible for ensuring that the projects are implemented according to the stated agreement, if and when modifications are necessary, the appropriate Headquarter level department can be engaged. District/Site level and regional representatives can also directly engage with donors to come quick and practical decisions at the field level. The Regional Office combines the monthly updates into quarterly reports, which are forwarded to the donor and Main Office based on project requirements.
- The District and Site-level Office(s) are at the grassroots level and maintains close contact with the local Community, providing hands-on services. They support the inception of project ideas, hance development, implementation, and evaluation points.
Each level is responsible for monitoring so that all processes are integrated and all members can efficiently familiarize themselves with the project’s progress. At the HQ and grassroots level crossover, participants and appropriate line departments evaluate and provide feedback for the project on monthly basis. The exercises are based on observations and documentation including reports submitted to the Regional Office.
The Board
The MARGINALIZED INCLUSION NETWORK executive board consists of four (4) members. The board is answerable to the Annual General Assembly where strategic members can be held accountable for their strategic decisions and direction.Annual General Assembly: All registered members and stakeholder Representatives participate on yearly basis to review the strategic direction of the organization.
Senior Management Team (SMT): A team headed by Executive Director includes Finance Officer, Project officers, Programs officers, Logistics officers, etc. The SMT is answerable to the Executive Board through the Executive Director.
Management Process
The organization’s management is based on a participatory approach, which promotes collaboration with other stakeholders such as Local Authorities, Non-governmental Organizations, Coordination Forums, and other Community-Based Organizations.
With collaboration, MARGINALIZED INCLUSION NETWORK minimizes duplication in humanitarian response or development efforts. Collaboration and community mobilization are key resources for providing accurate information for unique interventions and ways of working.
The organization has a pool of experienced, qualified, and dedicated staff headed by the Executive Director who reports to the Board. MARGINALIZED INCLUSION NETWORK also engages external consultants on capacity building and professional needs when specific skills are needed/ warranted. MARGINALIZED INCLUSION NETWORK also maintains on need basis volunteers for specific assignments depending on the duration of relevance to the project.
Financial Management System (FMS)
The organization applies a strong FMS Principle to manage its financial resources. MARGINALIZED INCLUSION NETWORK has a system in place which has been instituted to safeguard the utilization of the organization’s resources and ensure appropriate Internal Controls over the financial function. Custody of assets, Segregation of duties, Approval, and Authorization of transactions at different levels of responsibility. With strong inbuilt Monitoring, Evaluation, and Reporting procedures the system facilitates provisions of timely regular reports for all the stakeholders.
The financial and accounting policies and procedures are based on International Accounting Standards and maintain a distinct disclosure of Capital, Recurrent, and Partners’ Designated / Other Funds. Annual external audits are undertaken by an internationally recognized firm of Certified Public Accountants, who issue certified reports to partners, donors, and members.